3 key considerations to make when choosing business printers

July 26, 2017

When choosing business printers, the options can be overwhelming- high-volume, colour laser printer, photo printers, single-function, multifunction, office printers and much more. To add to this, you also need to wade your way through the different models available in the market today. As is evident, choosing the right office printer can be a daunting task. However, it does not have to be a hair-raising experience if you know what to look for and what works for you. Asking yourself the right questions can help you make the right choice.

1. What will be printed?

Inkjet printers are ideal for detailed and quality color images. If you are looking for a mass printer, then you can go for laser printers for simple black and white print outs. If you need a printer for a small business that mainly deals with plain texts such as spreadsheets or text letters, then an LED printer or monochrome laser will serve you well. While you should consider your current printing needs, you also need to go for a printer that will accommodate growth. Do not be too confined to your current needs. You will be delighted to note that modern office printers can also print on labels, index cars, and envelopes. These modern models have a built-in automatic duplexing feature. Ensure that your office photocopiers will be compatible with the business printers you choose.

2. How often do you print?

If you need a printer for small business printing, then you can buy a laser printer or a personal inkjet. If you have bulk printing totaling to hundreds of pages per day, then you need a higher quality model. The standard capacity for many standard business printers is 150 pages. This can be a suitable printer for small business, and you can refill the tray about two to three times in a day. Office printers for larger quantities need a higher minimum and multiple paper trays. You can find more info at the XMA Business Solutions website.

3. How many people will the printer serve?

If you need multiple user’s business printers, then wireless or Ethernet connectivity is ideal for easy sharing and printing. If you have heavy printing load in large sizes, it is wise to consider investing in one wireless printer as opposed to having individual inkjet printers for every employee. One printer for the entire floor can also save you space. However, you need to strike a balance between practicality and cost. If having one printer is cumbersome and time wasting, then consider a more practical choice. Again, you do not want to frustrate the people using the printers.

Overall, it is wise to consider your needs and match this against cost and other business constraints such as space. The above considerations should help you make an informed choice on office printers.

The topic of this story is Business